Planning guide
Use one approved brand file and a separate record for each location. Identify the words that stay the same, the details that change and the person who approves each version before production.
Keep the shared logo and brand wording in a master folder. Put addresses, dates and location-specific messages in clearly named versions. Avoid a file called final when several branches have different final versions.
Use a simple register with location, file name, revision date and approver. Ask the supplier to identify the quoted artwork version for each item. Flag any branch still waiting for property or product review.
A billing address may differ from a receiving address. Confirm the recipient and receiving arrangements for each location independently. Ask the supplier to acknowledge how the approved artwork and delivery destinations correspond.
Product reference checked November 7, 2026. Arizona Balloon Company’s giant balloon guide. For site information, see our pricing page.
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They can share brand files, but review any location-specific wording and confirm the proposed product for each site.
Use the location, artwork surface and revision date so the supplier can identify a version without opening every attachment.
Update that location record and ask the supplier which parts of the quote or artwork need review.
Keep the original vector file when available. Arizona Balloon Company lists AI, EPS and PDF among its preferred formats.
Identify the roles separately. The recipient and the artwork approver may be different people.
Use its note to list the shared requirements and unresolved questions, then attach your location register in your email client.
Send the location, dates and details you want the supplier to confirm.